CanOps Secretariat Logo

Providing Continuity of Services to your Organization.


Across Canada there are a number of national public safety committees/organizations that are governed by a rotating Chair. While this setup allows for continual renewed leadership and support to the advancement of the organizations; it can also make it challenging to maintain the continuity of operations. This type of structure cannot provide stable secretariat services to the members, and creates pressure on the Chair of the committee/organization, both in terms of workload and financial obligation.

Recognizing this challenge and the need for a solution, CanOps has created the The Secretariat Line of Business. This Secretariat can function as a policy/management resource for all of your organization’s members, with its own resources, independent of any single entity, improving internal efficiencies.

 

There are two main areas of focus for the Secretariat: The Human Services, and the Technical Services.

Human Services:

  • Provide support and assistance to organization Chair(s).
  • Develop and maintain organization work plan as well as track action items.
  • Coordinating organizations projects and initiatives.
  • Coordinate organizations meetings, including logistical arrangements, agenda preparation, drafting of minutes, etc.
    • Meetings could include teleconferences, face-to-face, etc.
  • Research, analysis and project development.
    • Creation of project/initiative supporting documents.
  • Grant submission development and overview.
  • Establish and maintain relationships and networks with a variety of partners and stakeholders.
  • Annual billing and legal submissions, as required.


Technical Services:

  • Administer and maintain a SharePoint site for the organization.
  • Mail service.


How it Works

CanOps' Secretariat works with client organizations to determine the right mix of services and corresponding budget. Based on this determination, a service agreement outlining the types of services required, the associated hours to complete those services, and the associated costs for the services. The pricing model for the Secretariat Services will be dependent on the types of services an organization wants to contract, as well as the associated hours related for those services. This can range from a set number of number of hours per week for basic secretariat services, to full time monthly hours.

 



Learn how your organization can work with the Secretariat to assist in providing continuity of services.


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